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XIOAI Solutions

XIO PROOFOPS VOICE

Say it once.
Keep work moving.

Your team talks. Important details disappear. Bring spoken updates into a shared dashboard of events, open tasks, and next steps.

A microphone-to-dashboard workflow, built around your industry.

Request a free pilot Explore your industry

One workflow. A 14-day evaluation. Your team stays in control.

FROM THE FLOOR

“Flag the missing report.
Sam, follow up today.”

XIO / SHARED VIEWConcept preview
CAPTURED EVENTMissing report flagged
09:41
NEXT ACTIONFollow up today
Sam
Source phrase attachedReady for review
VOICE IN CONTEXT CONNECTED PEOPLE IN CONTROL

For teams whose work
doesn’t happen at a keyboard.

In the room Out in the field Across the handover

01 / FIND YOUR WORKFLOW

Different work.
The same missing connection.

Choose an industry and explore the workspace. Follow the source, assign work, check missing information, and prepare a handoff.

Construction

Keep the walkthrough. Lose the catch-up.

Capture site observations while your hands are busy. Give the office a reviewable record of changes, missing information, and who follows up.

THE PROPOSED HANDOFF

A site log, a punch list, and a clear handoff.

Supervisors approve instructions, safety decisions, and changes to scope.

Explore this workflow with XIO
ProofOps VoiceCLIENT WORKSPACE
ConstructionSITE-024
Interactive example

WALKTHROUGH RECORD

Everything your team needs next.

Demo project / East wing / Site & project team

Captured updates03of 3 in this example
Awaiting review030 source checks complete
Evidence gaps02missing or pending items
Handoff readiness0%Review and resolve the open items
AT A GLANCE

Session brief

Draft

Site walkthrough: spoken updates are organized for site & project team. A site log, a punch list, and a clear handoff. Confirm the source details, resolve outstanding evidence, and approve the record before handoff.

RecordSITE-024
SourceSample voice transcript
Review ownerSite & project team
WHAT WAS SAID

Conversation timeline

SUPPORTING CONTEXT

Evidence & missing information

0/3 checked
Delivery note · DN-104Available
Read sample context

Sample note: delivery received at the east corridor. Quantities still need to be checked against the order.

Level-two finish scheduleMissing
Read sample context

The source update identifies a missing schedule. Request the latest revision before preparing instructions.

Client change approval · C-07Pending
Read sample context

Extra work is on hold in this example. Approval must be confirmed before the change is issued.

Illustrative evidence notes. These are not uploaded documents.

NEXT IN LINE

Team follow-through

A
Check quantities against the order

Alex · Today

To do
P
Request the latest level-two finish schedule

Priya · Next working day

To do
C
Follow up on client approval this afternoon

Confirm speaker · Before handoff

To do
Fictional data · No microphone access · Changes stay in this sessionDraft workspace

Don’t see your industry? If your team speaks, checks, documents, or hands work over, tell us where details get lost.

Bring your workflow

02 / A USEFUL RECORD OF THE WORK

The conversation is
only the beginning.

We design the pilot around what happens next: what needs checking, who owns it, and what the next person needs to know.

01

Capture the moment

Scope a workflow around spoken updates from a phone, headset, or suitable microphone. Agree when capture starts and stops.

02

Keep the team in view

Design a shared timeline, open-item queue, and checklist around the work your team needs to follow.

03

Keep the source close

Trace draft notes and actions back to the source phrase. Bring in approved documents where the pilot calls for them.

04

Make review part of the work

Give a named person the chance to correct, approve, and hand off the record before it enters another system.

PART OF XIO PROOFOPS

What was said.
What the documents say.
What needs to happen next.

Voice adds the context that never makes it into a form. Pair the proposed workflow with document review, missing-information checks, and a controlled handoff.

Explore document workflows Discuss private deployment

03 / START WITH ONE REAL PROBLEM

Let’s make one
workflow easier.

Request a free, guided 14-day pilot. Start with a demonstration using fictional data, then agree what a useful evaluation looks like for your team.

  1. 01

    Choose the moment

    A handover, walkthrough, intake, or service visit. One task worth improving.

  2. 02

    Shape the dashboard

    Agree the inputs, review steps, limits, and handoff before setup begins.

  3. 03

    Measure the difference

    Compare preparation time, missed items, and corrections. Decide together what comes next.

No credit card. No automatic subscription.
Pilot acceptance and scope are agreed first. Hardware, custom integrations, and production rollout are quoted separately.

YOUR WORKFLOW, YOUR PILOT

Tell us where details get lost.

A short description is enough. XIO will reply to discuss fit and scope.

Selected service: ProofOps Voice · Your industry

A short description is enough. Keep passwords, confidential files and sensitive personal information out of this first note.

By sending, you ask XIO to reply about this request. See our privacy policy. Submitting does not purchase a service or reserve a date.

BEFORE WE START

Good questions.
Clear answers.

Every pilot starts with a defined scope and a person responsible for the result.

Is this a ready-made app or a service?

This is a guided XIO implementation offer. We scope one workflow, configure a pilot, and test it with your team. The dashboard above is an interactive concept, not a live transcription product or an existing customer deployment.

Do we need special microphones?

Start with the device your team already uses where practical: a phone, computer microphone, or headset. Room size, background noise, language, and speaker separation need testing. Any extra equipment is agreed separately.

What is included in the free pilot?

For an agreed, suitable workflow: one configured demonstration, one shared dashboard, a short team walkthrough, and a 14-day evaluation starting when setup is ready. We agree scope, usage limits, and success measures before starting. Custom integrations, hardware, and production deployment are quoted separately. No credit card or automatic subscription.

Can this work with our existing systems?

We first agree the record your team needs and how it should be handed over. Exports can be the first step. CRM, EMR, ERP, or task-system connections depend on access, available APIs, and an agreed integration scope.

How would sensitive conversations be handled?

Begin with fictional examples. Before using real conversations, agree permissions, participant notice or consent as appropriate, access, hosting, retention, and deletion. Private or local options can be scoped. The exact controls are confirmed for each implementation; this page does not claim a regulatory certification.

What happens after the trial?

Review preparation time, missed items, corrections, and handoff quality together. If the pilot is useful, XIO quotes an ongoing service before any paid work begins. If it is not a fit, stop and handle trial data according to the agreed deletion terms.